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Call for Board of Directors Members
Shakespeare in Action
Roles: (1) Treasurer, Board of Directors; (1) Member with Legal Experience, Board of Directors; (1) Chair of Equity, Board of Directors
Location: Toronto, Canada
Start Date: February 15th, 2021
Deadline: January 15th, 2021
About Shakespeare in Action:
Shakespeare in Action (SIA) is a professional theatre and arts education company that grows performing artists, artsworkers, and audiences in northwest Toronto across age, culture, and income-level through our anchor studio home at the Artscape Weston Common in the Weston community. We aspire to grow, support and sustain an accessible and compelling performing arts ecology in this under-resourced part of the city.
The Opportunity
For thirty-two years, SIA has been dedicated to making the language and stories of Shakespeare accessible, fun, and relevant to children, youth and their families. Our move to the Artscape Weston Common in 2019 coupled with incidents that exposed systemic racism in our company have spurred us toward a transformation. SIA is re-imagining our mission, specifically to centre the needs, stories, and identities of our community in York South Weston. We also seek to become a leader in safe and equitable creative spaces for local artists and audiences.
As such, we are looking to grow a Board of Directors that reflects our diverse community, and can lead the organization into this exciting next chapter. The Board of Directors is the governing body of SIA. The board oversees the organization, holds the company accountable, and supports the management and staff to ensure we can deliver on our mission.
The organization’s staff is comprised of deeply passionate, high energy and hardworking people. We are seeking up to three new Directors, including a Treasurer, equally excited about our mission and values. Members are elected on an annual basis, with the expectation that Directors commit to at least a two-year term.
At present, the Board meets eight times per year, typically in the evenings for one hour. Board members are also expected to attend the Annual General Meeting which usually takes place in the fall. Directors will also be expected to sit on a committee comprised of other board members, staff, and community members, which typically meet an additional four to six times a year. Meetings take place over Zoom.
Qualifications
We are looking for three specific candidates at this time. However, if you do not feel you fit into these positions, but are passionate about helping steer SIA’s new direction, please let us know more about your experience, vision, and expertise.
The ideal candidates will have the following qualifications:
- Prior charitable governance experience or other community-volunteering experience;
- A passion for the performing arts and commitment to the mission of SIA;
- Availability to make the majority of board meetings;
- Expertise the following areas:
Treasurer Finance/accounting background; Will meet monthly with SIA executive staff and correspond with book-keeper to create and present financial report to the board; Will provide recommendations based on cash-flow projections.
Legal: Experience as a lawyer and/or with the drafting of by-laws and contracts; Will support executive staff and Chair on the updating of our mission, by-laws, and employment contracts.
Equity Knowledge of diversity and inclusion training, anti-oppressive training, and / or experience facilitating safe and equitable spaces; Will support the executive staff on the development of an Equity Strategy with support of an external consultant.
Equity Statement
SIA is committed to equity, diversity, and inclusion and to building an organization that reflects the communities we serve. We encourage applications from members of Black, Indigenous, and racialized communities; Two-Spirit, non-binary, trans, lesbian, gay, bisexual and queer people; disabled people; youth; and members of other equity seeking groups. SIA is also prioritizes candidates that live, work, and/or have a relationship with the diverse communities in northwest Toronto, including but not limited to: Weston, Mount Dennis, Rockcliffe-Smythe, Pellam, and Rexdale.
Call for general manager
- Grow relationships with donors and partners to support free and accessible performing arts programs for neighbourhood children and youth
- Develop an equity strategy, framework and matrix specific to our company and community
- Continue to build partnerships with local social service agencies as we provide pandemic relief in our community, and develop a local audience across age, cultural background, and income-level
Requirements
- General management and oversight of day-to-day operations;
- Creating, implementing and managing Shakespeare in Action’s annual operating plans and budgets;
- Hiring and managing (with the Artistic Director) all staff and volunteers required to execute artistic and business plans, and providing training/mentorship for staff members;
- Managing all human resources, documentation, contracts, records, including required filings and reporting (eg. payroll deductions, ROE’s, T4/T4A’s, etc.);
- Developing policies and procedures as necessary for administrative areas, such as finance, communications and marketing
- Monitoring bookings and sending / creating invoices
- Reporting to SIA’s board of directors on budget, fundraising and finances in conjunction with Board Treasurer
- Alongside AD, staff and board, supporting SIA’s organizational re-envisioning and follow through on recommendations provided by external consultant
- Management of the production and program planning process, from budget creation to realization;
- With the Artistic Director, identifying and create strategic producing partnerships;
- Hiring and managing all production personnel;
- With the Artistic Director, developing, managing and implementing SIA’s communications plans, including our quarterly newsletter, e-blasts, and all marketing and publicity related to production activity;
- Developing, managing and overseeing the implementation of fundraising activities in conjunction with Board Fundraising Chair, including annual operating grant applications, other public sector funding, private sector funding and fundraising related to the organization’s annual fundraising plan;
- Creating, coordinating and executing special donor events and large-scale fundraisers in partnership with the fundraising committee; donor engagement and stewardship.
Salary: 40,000 – 45,000
- A successful track record of strong fiscal management, fundraising and marketing
- Familiarity with computer software programs including, or comparable to, Microsoft Suite, QuickBooks, WordPress, and Mailchimp;
- Proven leadership capabilities; excellent problem-solving skills; excellent planning, organizational and time-management skills; excellent interpersonal, oral and written communication skills
- A passion for theatre, performing arts, and community engaged arts
- A relationship with Weston or northwest Toronto communities (an asset)
Application Process
Deadline for application has been extended to FEBRUARY 16TH, 2021 due to technical difficulties with the application link.
Application Process
Candidates are asked to send their resume and a letter of intent to board@shakespeareinaction.org. The letter of intent should detail experience relevant to this position and a note about why you would like to join SIA’s board. All submissions will be reviewed by the Board Recruitment Committee, made up of a board member, staff member, and artistic director.
If you require any additional application support, please send us a message at info@shakespeareinaction.org.
Education Coordinator
- Coordinate direct marketing campaigns to schools and general public
- Coordinate and book school programs and workshops
- Track all bookings, draft and send out follow up correspondence
- Generate and issue invoices, receipts and tracks payments
- Coordinate actor/educators for workshops and programs, and maintain up-to-date roster of educators
- Coordinate development of the digital drama programs for schools and community members, including registrations
- Track and input statistical information for all education programs
- Manage rental permits
- Additional administrative support
- Be between 15-30 years of age
- Be a Canadian citizen, permanent resident or refugee
- Be able to commit to the full term of employment
- Have a post-secondary degree in a relevant field, with a minimum of 2 years relevant experience
- Have Superior written and oral communication skills
- Have a deep commitment to providing accessible arts education experiences
Graphic Designer
- Work regular and consistent hours in the Shakespeare in Action office or remotely
- Develop templates for design and marketing materials
- Conceive, design and follow-through with tasks, as directed by the Artistic Director
- Be the central liaison with printers
- Adhere to reasonable deadlines set out for the creation of material
- Be a self-starter, take initiative, and propose creative suggestions
- Use WordPress to design and monitor the Shakespeare in Action website
- May support marketing efforts (newsletter design, social media post design) as well
- Be between 15-30 years of age
- Be a Canadian citizen, permanent resident or refugee
- Be able to commit to the full term of employment
- Have skills in graphic design for print and web media
- Be able to work with various graphic design software including Adobe Suite (Photoshop, Illustrator) Canva, and other design software with which they are familiar; as well as social media platforms including Instagram, Facebook, Twitter and others
- Provide some administrative assistance